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Microsoft Word has a few features that allow you to instantly reuse common content in your Word documents. This could be as simple as quickly inserting a complex medical word to inserting an entire letterhead complete with graphics. If you find yourself continuously opening old documents and copying text or graphics from them, then AutoText might be for you.
To use AutoText you must first save the content that you wish to insert later, then you can quickly insert the content in your other documents by using the F3 key. The following detailed steps apply to Word 2003, 2007, and 2010.
Save Content to AutoText
The Save AutoText window from Word 2010.
Insert Content from AutoText
If you do completely forget the name of your AutoText entry, don’t worry, you can always browse your list of entries. Here are the steps to find your AutoText in the different versions of Word. (Note that in Word 2007, Microsoft exclusively renamed AutoText to be QuickParts, only to bring back the AutoText moniker in 2010.)
2003: Insert menu > AutoText > Normal
2007: Insert tab > Text group > QuickParts
2010: Insert tab > Text group > QuickParts > AutoText
Author: Ryan Donelan
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Category: Tech Tips